Applications have now opened for the 30th Festival held on the Saturday 1st & Sunday 2nd July 2023.

Please select the relevant form below.

Closing Date for Exhibitors is 31st March 2023.

1 Business Details
2 Details
3 Additional Details
4 Terms & Liability
Would you like to keep up to date with the festival?

Craft spaces are within marquees located at the Salmon Bothy and Old Harbour. The location will be allocated by the Craft Coordinator.
Spaces are approximately 3m wide

Stance Type
Corner - Limited Availability
Type of Stall

Marquees are located on a grass slope. 
Open Pitches are mainly located on the street, gazebos / awnings are not recommended due to the location. A small number of gazebos may be permitted but must be heavy-duty and approved prior to acceptance. Please contact stalls@stbfportsoy.org with specifications including images of your gazebo after application.
A copy of the festival's minimum gazebo standards can be viewed here. (Opens in new tab)


Stance Option

Frontage up to 5m is £200, each additional metre is £40 per metre.

Will you be selling food or drink?

Catering fee - £200 + 12.5% commission  

Sub Total:
[ field 25 ]

Tables are £20 each

Tables are £20 each

Chairs are £5 each

Chairs are £5 each

Hanging Display BoardSubject to Availability
Electricity (Provided by Festival)
Electricity Requirements
Will you be supplying your own generator?
Water

Additionals Total:

[ field 53 + field 54 + field 35 + field 36 + field 74 ]

First two weekend entry tickets are free. Each additional weekend pass is £10 each. Maximum of 4 available, staff use only.

Ticket Total:
[field 40]

Total Cost:
[field 25 + field 53 + field 54 + field 35 + field 36 + field 40]

Insurance/Liability for Crafts
Agree
I am aware that I am responsible for insuring my own stock and equipment
I hold public liability insurance with a minimum cover of £5m
I will provide a copy of my risk assessment within 14 days if successful
All toys or items that look like toys meet CE regulations
Insurance/Liability for Food Fayre
Agree
I am aware that I am responsible for insuring my own stock and equipment
I hold public liability insurance with a minimum cover of £5m
I meet all Environmental Health requirements as set by Aberdeenshire Council
I will submit all necessary documentation to Aberdeenshire Environmental Health no later than 6 weeks before the festival
If selling alcohol I will apply to Aberdeenshire Council no later than 6 weeks prior to the festival
I will provide a copy of my risk assessment within 14 days if successful
Insurance/Liability for Stalls
Agree
I am aware that I am responsible for insuring my own stock and equipment
I hold public liability insurance with a minimum cover of £5m
I will provide a copy of my risk assessment within 14 days if application successful
All toys or items that look like toys meet CE regulations
If selected a open pitch and using a gazebo I will send specifications and images within 3 days of application
Insurance/Liability for Catering
Agree
I am aware that I am responsible for insuring my own stock and equipment
I hold public liability insurance with a minimum cover of £5m
I meet all Environmental Health requirements as set by Aberdeenshire Council
I will submit all necessary documentation to Aberdeenshire Environmental Health no later than 6 weeks before the festival
I will provide a copy of my risk assessment within 14 days if successful

Please read our Event Conditions before submitting (Opens in new tab)

Terms & Conditions
Agree
I have read and accepted the event conditions
I agree if successful I will make payment within 14 days
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1 Contact Details
2 Boat Details
3 Berthing Requirements
4 Other Details
Contact Details
Boat Details

Specify ft/m

Berthing Requirements
YesNo
Running moorings in Old Harbour (best for small boats)
Lie afloat and take the bottom in the Old Harbour (dried out at low tide)
Lie float and take the bottom in the New Harbour (approx. 2ft water at low tide)
If drying out, does the boat need a wall to support? (limited availability)
Dry sail ie. launch your boat each day
Insurance Details

Users of Aberdeenshire harbours are required to carry a minimum of 3rd party liability of £3m.

Static Display of Boats (Off Trailer)

We have quayside space available for static boat displays - free of charge.​​

Do you have a boat you wish to display to fellow boat enthusiasts? If you do, please provide an information sheet outlining the details of the boat.
A template will be provided to enable you to do this, however, if you already have an information plaque, please feel free to use this.

Require static display
On The Water Activity Participation

It is proposed, weather permitting, that a programme of water-based activities/sailing activities (planned routes) will be scheduled on both days of the Festival around high water.

Please indicate if you will participate in these activites
Festival Entry Wristbands

Each registered boat will receive 2 weekend Festival entry wristbands at Registration. Additional discounted bands can be purchased in advance for crew members at the cost of £10 each. Quantity available will be relative to the maximum crew size for the boat being registered.

Total Cost : £[field 42]

Promotion of Attendance
Festival Update
Would you like to keep up to date with the festival?
Festival Campsite

Camping, caravan, and motorhome pitches are available on a first-come-first-serve basis at Portsoy Links Caravan Park. There will also be pitches available for camping and campervans at Loch Soy. If you require a pitch please contact Portsoy Links Caravan Park directly to book. Please ensure you advise them you are taking part in the Festival.
Tel: +44 (0)1261 842695 | Email: contact@portsoylinks.org | Web: portsoylinks.org

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1 Step 1

Please ensure all crew members read and agree with the following before you submitting

Agree
All crew members have read and accepted the Raft Race Guidelines
All crew members are, or will be, age 16 or over on day of the race
All crew members will bring and wear lifejackets / buoyancy aids for the duration of the race

Raft Race Guidelines (opens in new tab)

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Exhibitors Event Conditions (Opens in new tab)
Gazebo Minimum Standards (Opens in new tab)
Raft Race Guidelines (Opens in new tab)